7 tools to streamline transcripts

Anyone who needs to transcribe knows how labor-intensive and time-consuming a job is. And in the hour of despair all the tips to expedite this process are always welcome.

It is important to keep in mind that there is no program or application that does all the work for you. There are facilitators, but you are still the main author of the transcript. Some transcripts are quieter to be made than others. By this I mean that audio transcriptions in which people speak one at a time are quieter. For example: interviews of which there are only questions and answers, are better to listen to. Already an episode of a class, in which there are several people talking, often at the same time, gives twice as much work. Here are some tips that optimize transcription when interviewing. And also tips for improving transcription when there are many lines.

Let’s start with the simplest tools:

1) Speech (Google Voice Recognition)

The Speech feature, available free of charge, allows words spoken near the computer’s microphone to be “heard” by the system and transformed into text.

A common problem with every application that promises to transcribe is that it may not understand some words.

And so it is important to follow the process, and always check the text!

You can use the feature by the browser by adjusting the language and placing the audio next to the microphone.

Or use the Speech Recognition plugin in Google Docs.

2) NVivo

With NVivo, it is possible to make audio or video transcriptions, to a part of a file or to create keywords.

You can play an audio or video file while your transcript scrolls synchronously.

You can also click a line in your transcript to show the part of the video or audio it’s related to.

In addition, the program has a partnership with TranscribeMe that enables paid transcription.

3) oTranscribe

This is a useful tip for people who have a lot of people talking at the same time in audio or video.

This is because this tool brings together a text editor and a player on the same screen.

That way you do not have to keep switching between software windows while trying to listen and type the text at the same time.

It also has features like audio acceleration and deceleration.

4) Speechnotes

Much like Google’s Speech, voice recognition is possible from the browser.

You can also dictate and edit the result of your text immediately, and continue dictating.

In addition, this tool allows you to enter punctuation marks by means of voice commands or manually.

5) Transana

It is the most resourceful program when it comes to organization.

The software enables multi-user collaboration and provides organization and transcription of clip libraries.

It allows you to provide searchable keywords in the clips for later routing as well.

In addition transcripts can be separated by collections of video clips of common characteristics.

It is a tool used also for analysis of transcriptions and videos and it is possible to create several analysis worksheets, in different time scales.

6) F4 transkript

This is a paid program.

Allows you to control speed, rewind and pauses.

In addition it is possible to add comments to transcripts and work in full screen to avoid transcriptions.

7) Express Scribe

This tool also allows you to listen and write in the same window, without having to change programs.

You will also have many tools to make changes.

As for example, swap audio tracks and jump to a specific part of the track.

Or enter notes related to the files.

In addition to these tools, the tips for streamlining transcripts are:

Use a good stereo headset;

Be in a quiet place;

And get it! The longer you work, the faster you’ll be able to finish.